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System Setting   >   Account and Aging Setting

Account and Aging Setting

Create, delete or edit Account and Aging Setting information

Account Setting

  • This section relates to the Accounts of Purchase, Sales and Account, user needs to match the charts of account with those in the default account codes

  • All Charts of Account shown in the [AccountCode Default Setting] MUST be matched here. Some can match with more than one chart of account

  • Accounts not shown in [AccountCode Default Setting] needs not to be matched

  • System will automatically enter matched account codes while creating documents after matching

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  • Financial Year: First day of a financial year

    • Default as 01/04 (Date/Month). User can reset it, which can only be the first day of the month

  • Invoice To Voucher, SI to Voucher, DI to Voucher and SDI to Voucher:

    • Automatically transfer document to the voucher’s default account type when opening a document

  • Profit & Loss Format: For calculating the percentage of Profit & Loss Financial Statement format #2

  • It can be calculated by: % by Total Income or % by Gross Profit

  • Balance Sheet Format: This setting is for the printing formats of Balance Sheet

  • Choose: Assets = Liability + Capital/Capital = Assets – Liability

  • Discount to Voucher Setting: When a document with discount is opened, system will apply this setting to voucher

  1. Check none

    • To not show Total Discount Only (Discount percentage of total price) or Total Discount + Individual Discount (Discount percentage of each individual product) in voucher. Only fixed discount of the total price section will be shown in voucher. Sales Account will directly deduct the fixed discount amount only

  2. Check Total Discount Only

    • To show Total Discount and Fixed Discount sections in voucher. Individual discount will not be shown. Sales Account will only deduct the Total Discount amount shown in the voucher

  3. Check Total Discount Only and Total Discount + Individual Discount

    • To show Total Discount, Individual Discount and Fixed Discount in voucher. Sales Account will not deduct any discount amount

Steps:

  1. Choose an [AccountCode Default Setting]. (e.g. A/R)

  2. Press [+] button to search and select an Account Code (e.g. 1301 A/R)

  3. Then double click the needed account code for matching

The steps of matching are all the same except Bank Accounts and Inventory

  • Rematch Bank Accounts with Bank Charges Accounts to enter bank charges in Receipt/Payment

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  1. Choose Bank Account code for Account Code Default

  2. Repeat (1) – (3) to match bank account codes

  3. Choose Bank Charges Account for each Bank Account

  • Rematch Inventory Accounts with Inventory or closing stock account, voucher cannot be generated if Inventory account is omitted

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  1. Choose Inventory Account code for Account Code Default

  2. Repeat (1) – (3) to match Inventory account codes

Aging Setting

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Aging Invoice By: Invoice Date; Aging Categories: By Day

  • Calculation method of aging for A/R and A/P Aging reports:

    • Using Invoice Date to check the Aging Report

    • Using Due Date to check the Aging Report

  • Aging Categories: The layout of the aging for A/R and A/P Aging reports:

    • By Date: Check the Aging Report by date. There are 7 columns for setting different number of days; the default range is 15 days for each column. The first column is less than 15 days and so on. User can adjust date range

      • (Note: If By Date is chosen, Column heading can be Traditional and Simplified Chinese. Simplified Chinese section will be shown as error in Traditional Chinese version Window. User just needs to input the Traditional Chinese name into Traditional Chinese section.)

  • By Month: Check the Aging Report by month. Each column is divided by month

  • 1st Column: When By Month is chosen, setting for the 1st column in the Aging Report

  • Undue: Show all the documents which are not due

  • Current Month: Show all the documents within the month of the reference date

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By: Invoice Date; Aging Categories: by Month; 1st Column: Undue (Reference Date: 03/6/2016)

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(3) By: Invoice Date; Month; 1st Column: Current Month (Reference Date: 31/03/2012)

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