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Document   >   Receipt and Payment   >   Receipt

Receipt

To settle un-settled customer invoices. A voucher will automatically be generated after saving

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  • Doc No.: Input manually or generate by system. Enter Doc. No. before other information

  • Doc No. Search: Click [Magnifier] to search existing receipt no. by receipt no. / date, customer, contact, tel., fax and particular

  • Bank/ Cash: Input the account code for the receipt. Cannot save without bank/cash account code

  • Receipt Date: Default as system date which can be changed here

  • Currency: Retrieved from [Master File > Product > Cost (Curr.)]. Can be changed manually

  • Ex-Rate: Preset in [System Setting > Currency]. Can be changed here

  • Pay by: Retrieved from [System setting > System Account Setting > Account Setting > Account Receivable]. It can be changed here

  • Input sub-account code directly or click [Magnifier] to search

  • Customer: Click [Customer] button to search existing customer information by using customer code, customer name, contact, tel, fax, mobile, email, address, origin, nature, area or sector.

  • Address, Tel., Fax., Attn.: Retrieved from chosen customer’s database

  • Remarks: Input up to 200 characters. It will not be shown in printing document and reports

  • [+]: Enter the Unsettlement Invoice’s interface

  • [Print]: Can print receipt

Unsettlement Invoice Interface

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  • System automatically shows all unsettled invoice’s information of chosen customer

  • Search: Information of unsettled invoices can be searched by entering specific Invoice no., Due Date or Ref. No. Each invoice would show invoice no., due date, currency etc.

  • Cancel: Leave the Unsettlement’s interface

  • Settlement: Transfer settled invoice to Receipt. Check [Tick] of Invoice No. Press Settlement. It will be transferred to Receipt; or input partial amount of unsettled invoices in the orange area.Press Settlement / check [Tick] for complete payment then change the amount in Receipt. Can choose more than one invoice once.

Invoice information within the Receipt

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  • Invoice No.: Invoice No. chosen from the Unsettlement’s interface

  • Particular: Shows invoice no. needed to be settled, e.g. Settle Inv. No.INV/YYYYMMDD001

  • Currency: Shows the same currency as in the invoice. Read only

  • Amount: Invoice’s net amount

  • Ex-rate: Shows the same exchange rate as in the invoice. Read only

  • Amount(HKD): Amount x Exrate = Total Amount (HKD)

  • Due Date: The same due date as in the invoice. It can be changed here

  • P.O. No.: Entered by user. It will be transferred to voucher automatically

Detailed Bank information

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  • Particular (Bank/Cash): Enter without digit limit. It will be shown in voucher’s Particular

  • Bank Name: Enter up to 30 characters. Bank name will be shown in voucher’s Bank

  • Bank Account: Enter up to 25 characters. Bank account will be shown in voucher’s Bank

  • Cheque No.: Enter up to 25 characters. Cheque No. will be shown in voucher’s Bank

  • Cheque Date: Enter up to 25 characters. Cheque Date will be shown in voucher’s Bank

  • Sub-Total: The total amount of all the invoices listed above. Read only

  • Bank Charges: Bank charges will be shown in Debit side of voucher

  • Disc. Allowed: Allowed information will be shown in Debit side of voucher

  • Other Income: Choose the account for other income if needed

  • Exchange Gain/Loss: In voucher, exchange gain/loss will be shown in Credit / Debit sides according to the amount entered is positive or negative in receipt

  • Note: Bank Charges, Disc. Allowed, Other Income and Exchange Gain/Loss should be pre-matched in [System Setting > System Account Setting]

  • Total Amount= Sub-Total – Bank Charges – Disc. Allowed + Other Income +/- Exchange Gain/Loss

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