MAS System Documentation
V11
Daily Operation > Stock
Stock
Contains Stock Adjustment, Stock Transfer, and Stock Take
Stock Adjustment
To adjust stock’s quantity or cost
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Doc. No.: Enter manually or generated by system. Enter the Doc. No. before other information
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Doc. Date: Default as the system date which can be changed by user
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Reason: MUST be inputted. No digit limit for this. Otherwise, the document cannot be saved
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“ + ”: Press <+> button or <Alt + A> to add a stock’s adjustment record
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“ - ”: Press <-> button or <Alt + X> to delete a stock’s adjustment record
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Product Code: Input by user or press [Magnifier] button to search stock’s information
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Product Name / Description: Automatically retrieve the preset [product description under Master File] section
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Lot No.: Input a new Lot No. or choose an existing Lot No.to add stock for product. Just choose from an existing Lot No. to reduce stock. Click [L] can view existing lot No.
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Expire Date: Input the expiration date for the chosen lot
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Warehouse.: Input by user
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Ori. Qty: System will show the current quantity of stock
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Adj. Qty: Input by user
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Final Qty: Calculated automatically by system: Ori. Qty +/- Adj. Qty = Final Qty
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Unit: Show corresponding unit
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Currency: Retrieved from [Master File > Product > Cost (Curr.)]. Can be changed manually
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Ex-Rate: Retrieved from [System Setting > Currency > Rate]. Please go to [System Setting > Currency] for any changes on currency rate
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Avg. Cost: Retrieved from [Master File > Product > Avg. Cost]. Can be changed manually
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Total Cost: Calculated automatically by the system. Inputted quantity X Avg. Cost = Total Cost
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Double check if there is any mistake in Currency and Avg. Cost when inputting the Stock Adjustment’s information because adding stock amount affects the product’s Avg. Cost
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Once stock adjustment is saved, user cannot add or edit any information in this document
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Once stock adjustment is saved, do not delete the record as the Avg. cost cannot be restored
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Press [Print] the stock adjustment list can be printed
Steps to Enter Opening Voucher Quantity before Using the System
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Enter the inventory quantity and cost of each item into stock adjustment
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Avg. Cost is initially “0”. Enter Avg. Cost manually to show Total Cost in reports.
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Reason: Beginning inventory or Opening Stock
Import/Export Stock Adjustments
Press the [Import] button and select [Import] to import from Excel
Stock Transfer
To transfer stock from one warehouse to another warehouse, mobilize inventory warehouse
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Doc. No.: Input manually or generated by system (default System Numbering Setting). Please enter Doc. No. before other information
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Doc. Date: Default as the system date which can be changed by user
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Remarks: Input by user without digit limit. Otherwise, the document cannot be saved
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“ + ”: Press <+> button or <Alt + A> to add a stock transfer’s record
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“ - ”: Press <-> button or <Alt + X> to delete a stock transfer’s record
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Product Code: Input by customer or press [Magnifier] button to search stock information that needs transferring
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Product Name: Automatically show preset product name in [Master File > Product]
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Lot No.: Input an existing Lot No. when transferring stock from one warehouse to another. Click [L] can view existing lot No.
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From: Warehouse’s location chosen by user
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Ori. Qty: System will show the current stock quantity of the chosen warehouse
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Final Qty: Calculated automatically by the system: Ori. Qty +/- Transfer No. = Final Qty
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Transfer: Input by user
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To: warehouse’s location chosen by user
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Ori. Qty: System will show the current quantity of stock
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Final Qty: Calculated automatically by system: Ori. Qty +/- Adj. Qty = Final Qty
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Unit: Show corresponding unit
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Currency: Retrieved from [Master > Product > Cost (Curr.)]. Can be changed manually
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Ex-Rate: Retrieved from [System Setting > Currency > Rate]. Please go to [System Setting > Currency] for any changes on currency rate
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Avg. Cost: Retrieved from [Master > Product > Avg. Cost]. Cannot be changed
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Total Cost: Calculated automatically by the system: Transfer Qty x Avg. Cost = Total Cost
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Once the stock transfer’s record is saved, it is not allowed to add or edit any information
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Press [Print] You can print the stock transfer list or the stock transfer list showing average cost
Stock Take
This function is applicable to MAS System (Advanced) V11.0 C#
To record counted amount of the stocks available in warehouse
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Doc. No.: Input manually or generated by system (default System Numbering Setting). Please enter Doc. No. before other information
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Doc. Date: Default as the system date which can be changed by user
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Remarks: Input by user without digit limit. Otherwise, the document cannot be saved
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“ + ”: Press <+> button or <Alt + A> to add a stock take’s record
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“ - ”: Press <-> button or <Alt + X> to delete a stock take’s record
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Product Code: Input by customer or press [Magnifier] button to search stock information that needs Stock take
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Product Name: Automatically show preset product name in [Master > Product]
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Lot No.: Input an existing Lot No. when transferring stock from one warehouse to another. Click [L] can view existing lot No.
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Exp. Date: Corresponding expiry date of chosen lot
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Warehouse: Location of chosen product
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Ori. Qty: System will show the current stock quantity of the chosen warehouse
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Stock take Qty: Input counted amount of the product
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Adj. Qty: Calculated automatically by system: Ori. Qty - Stock take Qty = Adj. Qty
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Press [Print] the stock take list can be printed
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After the stock take is archived, new orders cannot be placed on the items that have been counted on the same day
Import/Export Stock Take
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Press the [Import] button and select [Import] to import from Excel