Product | Mastersoft docs

Master File > Product

Product

Create, edit, delete and search product information

Product Code: Up to 40 characters inputting by the user
Save As: Copy a specific product’s information into a new product code
Inactivate: Product will not be shown in the Search interface after choosing this box
Charge: Product will not calculate the document’s total discount after choosing this box
Description: Enter description of product in English and Chinese up to 50 characters
Short Desc.: Product’s short description would be defaulted as product’s English description and can be changed by user. A product’s Short Desc. is used in documents and reports.
Bar Code: One Bar Code refers to one Product code.
Category, Sub-Category & Unit: Retrieved from [System Setting>Product Parameter Setting]
Stock Item: Automatically calculate stock amount and average costs by Invoice after selected
Non-Stock Item: System will not calculate stock amount and their average costs after
Supplier: Press magnifier button to search supplier’s information retrieved from [Master > Supplier]. (For product management system, this can be used to generatePurchase Order)
Cost (Currency): Data retrieved from System [Setting > Currency]. (If product has an average cost already, do not adjust the Cost (Currency))
Standard Cost: Automatically retrieve from documents (i.e. Purchase Order, Supplier Invoice)
Average Cost: Cannot adjust stock item’s Average Cost. Average Cost is automatically calculated when adding stock. User needs to enter the Non-Stock Item’s Average Cost. System will not calculate it automatically.
Avg. Cost is calculated as below:

Warehouse: Automatically retrieve from documents
Price: Automatically retrieve Price in Related documents(i.e. Quotation, Invoice, etc.)
Upp. Price & Low. Price: If a product’s prices is beyond upper/lower prices,a reminder will pop out. Enter Supervisory Password to continue
Reorder Level: Set product’s reorder level. Check product’s reorder level >/< product’s preset reorder level in Inventory Report
Minimum Qty: Minimum ordering quantity. For reference only
Sales Acct. & Purchase Acct.: If not entered, will be retrieved Sales Acct. and Purchase Acct. codes in [System Setting > System Account Setting]. Relevant codes will be sent to “Voucher” when opening related documents

Click [Magnifier] to search product information in Product Search interface
1. Search existing Product by Code, Barcode, Name, Short Desc., Category, and Sub-Category

Inactivate: Product will not be shown in the Search interface after choosing this box
Charge: Product will not calculate the document’s total discount after choosing this box.
Description: Enter description of product in English and Chinese up to 50 characters
Short Desc.: Product’s short description would be defaulted as product’s English description and can be changed by user. A product’s Short Desc. is used in documents and reports
Bar Code: One Bar Code refers to one Product code
Category, Sub-Category & Unit: Retrieved from Product Parameter
Stock Item: Automatically calculate stock amount and average costs by Invoice after selected
Non-Stock Item: System will not calculate stock amount and their average costs after selected
Supplier: Press [Magnifier] button to search supplier’s information retrieved from Customer/Supplier. (For product management system, this can be used to generate Purchase Order)
Cost (Currency): Data retrieved from Currency. (If product has an average cost already, do not adjust the Cost (Currency)
Standard Cost: Automatically retrieve from documents (i.e. Purchase Order, Supplier Invoice)
Avg. Cost: Cannot adjust stock item’s Avg. Cost. Avg. Cost is automatically calculated when adding stock. User needs to enter the Non-Stock Item’s Avg. Cost. System will not calculate it automatically
Avg. Cost is calculated as below:

Warehouse: Automatically retrieve from documents
Price: Automatically retrieve Pricein Related documents (i.e. Quotation, Invoice, etc.)
Upp. Price & Low. Price: If a product’s prices is beyond upper/lower prices, a reminder will pop out. Enter Supervisory Password to continue
Reorder Level: Set product’s reorder level. Check product’s reorder level >/< product’s preset reorder level in Inventory Report
Minimum Qty: Minimum ordering quantity. For reference only
Sales Acct. & Purchase Acct.: If not entered, will be retrieved Sales Acct. and Purchase Acct codes in [System Setting > System Account Setting]. Relevant codes will be sent to “Voucher” when opening related documents

Product Set Setting

Product Set: Check [Tick] to set as default Product Set. Click Product Set Detail to input its product

No limit for product quantity
Click [Magnifier] or enter information to search product
Select a product and edit Price
Total price of all products is the price of this Product Set

Search product information. (Click [Magnifier] to search if search criteria are not the first wording of product code.)

Import an Excel file (Format must be the same of exported customer database)

Main Information

Input Product’s Chinese Description, Extra Desc. or Other Desc. Information
1. English printing format documents will show product English name and description
2. Chinese printing format documents will show product Chinese name and description
3. Extra description (no digit limit) will be shown in most documents’ printing formats
4. Other description (no digit limit) will not be shown in any documents

Packing Info

Included Input Measurement, Net Weight, Gross Weight, Qty per Ctn, Country of Origin, Out Box, In Box, Carton, Tariff No., Duty%, Packing & Remarks’ information. Input by user
Packing information will only be shown in Packing List Format

Remark: Has no word limit and will not be shown in documents

Picture

Insert picture including different file format: JPG,BMP,GIF, etc.
It will be shown in P-Format in Quotation.
Please select a file path that every user can access.