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Document   >   Sales   >   Deposit Invoice

Deposit Invoice

Receive customer’s deposit by sales confirmation no. It affects accounting but not inventory

Deposit Invoice 1 eng.png

  • Doc. No.: Input manually orgenerated by system. Enter Deposit Invoice No. before other information. Document No. automatic generation rules is preset in [System Setting > Document Numbering Setting]. Various numbering generation rules can apply to the same document. Its no. is produced only once when it is saved by the first time

  • Deposit Invoice Search: Click [Magnifier] to search deposit Invoices by its No. / Date, Sales Confirmation No., Customer No. / name, etc.

  • Customer: Retrieved Customer No. / Name from Sales Confirmation. Read Only

  • Currency, Exchange Rate, Total: Retrieved from Sales Confirmation. Read Only

  • Deposit %: Input by user

  • Remark: Up to 50 characters. It will be shown when printing

  • Deposit Amount = Sales Confirmation’s Total Amount x Discount %; or input by user

  • Amount Retain = Sales Confirmation’s Total Amount – Deposit Amount

  • Debit: Preset in [System Setting > System Account Setting > Account Code Default Setting > Deposit]. Can be changed here.

  • Footer: Shown afterTotal Amount when printing. Please refer Footer of Quotation

Remarks

Deposit Invoice 2 eng.png

  • Create Sales Confirmation before Deposit Invoice. It can be transferred many times

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  • Calculation for the Amount Remain in Deposit Invoice is as followed:

    1. Before transferring information to invoice, Amount Remain is Sales Confirmation’s Total Amount - Deposit Amount in Deposit Invoice

    2. After transferring information to invoice, Amount Remainis Sales Confirmation’s Total Amount - Invoice’s Total Amount. Amount Remain will be negative if Invoice’s Total Amount > Sales Confirmation’s Total Amount

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  • Sales Confirmation’s amount can still be changed after a Deposit Invoice has been created based on this Sales Confirmation. But the system will calculate the new deposit amount by using the old sales confirmation’s amount. So, user must re-calculate deposit amount in deposit invoice and update it manually. System will not update automatically. E.g. If the total amount changes from $200 to $100, and the deposit amount is still 10%; the deposit amount in Deposit Invoice will still display as $20. System will not automatically update Deposit Amount

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  • As mentioned above, the Deposit Amount can still be changed in the Deposit Invoice after it is transferred to an Invoice. User needs to update the newly Deposit Amount of the Invoice as in the Deposit Invoice. Otherwise, the calculation is not correct

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  • Click [B] at Invoice to automatically replace all information of transferred Sales Confirmation. It will show the Deposit Amount and the Net Amount in Invoice’s printing format. This step can only be done for once (As shown in the following picture)​​

Deposit Invoice 3 eng.png

  • Total Deposit Amount in Invoice’s interface should equal to total deposit amount of all relevant Deposit Invoices

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